Complete Guide to Trade Show Entertainment Costs in Philadelphia
Planning a trade show in Philadelphia? Entertainment is a crucial component that can elevate your event from ordinary to extraordinary. OA Entertainment Group specializes in creating memorable trade show experiences with flexible pricing options to fit any budget. This guide breaks down entertainment costs and helps you understand what to expect.
Understanding the Service Components
When budgeting for trade show entertainment, it's important to understand the individual components and their costs. Each element contributes to creating a dynamic, engaging atmosphere for your attendees.
DJ Services
Professional DJs from OA Entertainment Group provide music curation and audio management ranging from $2,500 to $5,000 depending on your selected package. Basic packages include standard equipment and 4-6 hours of service, while premium packages offer advanced lighting integration, wireless microphone capability, and extended hours.
Live Musician Add-Ons
Elevate your event with live performers:
- Saxophone Player: $1,500 - Perfect for creating sophisticated ambiance
- Vocalist: $2,000 - Adds vocal entertainment and interactive elements
These performers can be combined with DJ services or work independently, giving you flexibility in creating the perfect entertainment mix.
MC/Host Services
A professional Master of Ceremonies costs $1,500 and is essential for transitions, announcements, and keeping energy levels high throughout your event. An experienced MC guides attendee experience and ensures smooth timing.
Full AV Production
OA Entertainment Group partners with KLAV Group to provide comprehensive audiovisual production ranging from $3,500 to $8,500. This includes projection mapping, LED displays, lighting design, sound reinforcement, and technical support.
Budget Tier Breakdown
Essentials Tier ($2,500 - $4,000)
Perfect for smaller trade show booths or intimate events. Includes DJ services with basic equipment, simple lighting setup, and standard sound system. This tier focuses on core entertainment without extensive production elements.
Production Tier ($5,000 - $8,000)
Ideal for mid-sized events requiring professional presence. Combines DJ services with either a live saxophonist or vocalist, MC/host services, and moderate AV production. This tier creates noticeable impact and professional atmosphere.
Full Experience Tier ($8,000 - $15,000+)
The ultimate entertainment package for major trade shows. Features premium DJ services, multiple live musicians (saxophone and vocalist), professional MC, full AV production suite, and dedicated technical support throughout the event.
Tips for Getting Maximum Value
- Book Early: Secure your preferred date and entertainment professionals by booking 6-8 weeks in advance
- Bundle Services: Combining multiple services often provides better per-service pricing
- Off-Peak Timing: Mid-week events may offer more competitive rates than weekend shows
- Define Your Goals: Clearly identify what outcome you want—foot traffic, lead generation, or brand awareness—and match entertainment accordingly
- Request References: Ask for portfolios from similar trade show events
- Negotiate Package Flexibility: Discuss customized packages that fit your specific needs rather than standard tiers
- Consider Venue Acoustics: Some venues require specialized AV equipment; discuss with professionals beforehand
Essential Questions to Ask When Booking
- What is included in each package, and what are additional costs?
- How many hours of service are covered, and what are overtime rates?
- Will you provide a backup performer if someone becomes unavailable?
- What technical requirements does the venue need to accommodate?
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